Contract Compliance Administrator

Location Edinburgh
Discipline: Atalian Servest
Salary: £25000.0
Contact name: Jak Walsh

Contact email: jakw@hvacrecruitment.com
Job ref: 4715
Published: 25 days ago

Working as part of the Atalian Servest Technical Services IFM Operations Team on key Government and Educational contracts covering Scotland and NE England. This key role is supporting our Integrated Facilities Management contracts in providing a professional and customer focused service.

Responsibilities will include both working on your own initiative and as part of a team in delivering administration support for a variety of services and teams       

Main Duties 

Working in conjunction with Operations Manager and providing support for Account Management to ensure seamless management of contracts

Assisting with system closures

Managing, maintaining and updating system folders

Admin support for IFM Operations Manager and Account Managers

Commercial admin support to Operations Manager to ensure that the billing cycle is minimised, and all applications / accounts are accurate and are issued in a timely manner.

Provide cover for Project and Helpdesk admin staff when required

Effective management of sub-contractors and obtaining updates

Assisting in keeping work in progress levels on contracts to a minimum by ensuring timely completion of jobs

Raising purchase orders to sub-contractors

Assisting with system closures

Acting as point of contact for sub-contractors     

Creating and producing reports and issuing when required

Providing monthly KPI reporting

Closing off jobs for engineers where required

Assisting with updating and recording of statutory compliance documentation for all contracted buildings

Reviewing and approving supplier invoices for sub-contracted works and querying costs where required

Maintaining databases of supplier contacts, escalations, customer complaints and KPI failure mitigation

Any other duties as requested by Operations Manager

Experience and Qualifications                  

Strong administration experience

Experience working with CAFM system

Strong knowledge of Microsoft Office packages

Knowledge and understanding of property related issues preferred but not desirable

Experience of working to deadlines and effective time management

FM experience desirable

Strong customer Service skills

Ability to complete Disclosure Scotland

Personal Attributes                        

Candidates must demonstrate the following:

Attention to detail

Numerate

Strong planning and organisational skills

Flexible

Team worker

Willingness to work as part of a team or on own initiative

Excellent communication and interpersonal skills

Hours and Environment 

The post will be based in Loanhead, but will also have opportunities to visit client sites for familiarisation and relationship building

Package

Salary: up to £25,000 (depending on skills and experience)

40 hours per week, Monday – Friday, 08:00 – 16:30

33 days holiday

Company pension

Employee Referral Scheme

Learning and development opportunities

Supportive working culture and future progression opportunities.

Mobile, legal, bicycle, breakdown, and retail discounts

Eye test and glasses reimbursement

Cycle 2 work scheme

If you are interested in this vacancy, please apply with your CV or call Jak Walsh on 01223 827 339