Facilities Coordinator

Location United Kingdom
Salary: £20000.0
Contact name: Josh Mattoo

Contact email: josh@hvacrecruitment.com
Job ref: 3213
Published: about 1 month ago

Facilities Coordinator


£33,000 – £35,000 + overtime

Monday / Friday - 40 hours per week

Our client is looking for a Facilities Coordinator to join a busy, expanding team on a large contract in Heathrow – the successful candidate will ideally come from a facilities management background and have experience working under pressure and against rapidly changing demands and priorities.

The successful candidate will join a multi-disciplined team, covering several buildings in small proximity providing support to other areas of the business when required.

You will be required to;

  • Responsible for monitoring and maintaining open purchase orders performing regular reviews of data
  • Responsible for maintenance of contract's purchase ledger, clearing invoices and liaising with suppliers when queries arise and credits required
  • Logging calls received from the customer, monitoring through to call completion and updating records
  • Allocation of internal engineers to call outs and maintenance visits
  • Instruction of subcontractors through to purchase ledger maintenance
  • Liaise closely with site teams and head office, ensuring accurate processing of quotations and purchase orders
  • Ensure QHSE documentation is maintained and readily available using company systems
  • Manage system as a key user on site including PPM records, reactive's and reporting
  • Promote and maintain company culture throughout the team
  • Collate and process timesheets and expenses weekly
  • Maintain people records such as new starters, leavers, general staff changes, contact details, etc
  • Effective communication with all levels of internal teams and external customers
  • Preparation of weekly applications for payment and assistance in billing in line with company deadlines
  • Assistance with preparation of monthly contract review reports
  • Familiar with daily operations and the specific scope of the contract
  • Responsible for monitoring and maintenance of WIP
  • Undertake any other duties as requested by the Contract Manager, Lead Contract Support, or Finance & Contract Support Manager

Person Specification:

  • Ability to establish and maintain good client relationships both internally and externally
  • Previous working knowledge of planning work schedules
  • Previous experience within the FM industry (essential)
  • Excellent communication skills (verbal and written)
  • Ability to develop effective working relationships across management and staff
  • Ability to deliver quality results under pressure and prioritize work
  • Capable of delegating duties and tasks to other staff
  • Competence in Microsoft Office products especially Outlook, Word and Excel
  • Excellent time management skills

If this role is of interest please apply or alternatively call 0208-092-6500 and ask for Josh