Business Contract Support

Business Support Coordinator- Administration

These roles will report into the Contract Manager / Supervisor at the Scottish HQ.

This Business support Coordinator service will operate Mon- Fri 9am - 5pm with 30 mins break.. On offer will be competitive salaries and benefits and the chance to join a great team covering various maintenance contracts.

The requirements of the role are:

Provide administration support within the Business Support Centre, including but not limited to:

  • HR administration, including: collation and recording of absence returns (both through tracker and updating SAP); processing of new starts, leavers and employee amendments and compilation of induction packs.
  • Payroll administration including overtime pre-approval tracking and overtime submissions.
  • Raising Purchase Orders on COUPA as required
  • Clearing of SAP and COUPA queries.
  • Running and distribution of scheduled reports from Business Intelligence, SAP and COUPA.
  • Assist with preparation of monthly Performance Reports for all Contracts
  • Contract Site access administration, including scheduling, obtaining the required documentation (Request for Access and Method Statement), raising required Purchase Order and tracking
  • Arranging travel and accommodation.
  • Book Training, internal and external and monitor training due dates.
  • Quality system administration including filing and archiving.
  • Arrange and attend meetings including production of minutes.
  • Maintain office supplies, including control and distribution of stationery, telephony and IT equipment and procurement via raising Purchase Orders on COUPA.
  • Reception and assisting with visitors.
  • Site deliveries, following procedures to ensure correct storage and receipting of goods on COUPA.
  • Collection and distribution of internal and external mail.
  • Upkeep of notice boards.
  • Other general administrative support as directed by local and Management team.
  • There will be the occasional requirement to provide cover for the Business Support Help desk team. Training will be provided for this role.


We are looking for people who have:

  • Proven experience in a professional environment.
  • Experience or understanding of Facilities Management is desirable but not essential.
  • Enthusiasm, flexibility and team-working skills.
  • Ability to establish priorities, work independently, and proceed with objectives without supervision.
  • Ability to work well under pressure in a fast moving and challenging environment.
  • Excellent PC skills to include Outlook, Word, Excel and Power Point.
  • Proven written and verbal communication skills including a high level of accuracy and attention to detail.

If this role is of any interest at all please apply with your CV online or call Jamie on 01745 772218

Job Type Permanent Part Time
Location Hamilton
Sector Administration
Start Date 23rd October 2019
Advertiser remoteapi
Job Ref ContSupp

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