Helpdesk Administrator

Position Overview

We are currently looking for an Administrator to work for one of the largest facilities management companies in the UK, working on a prestigious site in Fareham. The role will include day to day administration tasks, working closely with the office managers, chasing documentations, being involved with the planning of projects and answering call and emails.

 

Responsibilities

- Raise POs, manage GRN process and deal with invoice queries for Sites responsible for

- Functional co-ordination and support of the procurement of Plant & Equipment, Materials, Subcontract and Hired Items, providing holiday and sickness cover, when necessary

- Close Interaction with internal and external stakeholders to ensure process is supported

- To work with the system that supports the Procurement Process, providing assistance to ensuring the accuracy and efficiency of data and communications

- Support with the provision of information in relation to internal procedures to enable the department to add value to the Contract

- Document Control and General Administration

 

What we are looking for

- Communication skills

- Commercial understanding

- A professional telephone manner

- Time Management

- The capacity to think ahead, plan and prioritise own workload.

- The ability to work under pressure and meet deadlines.

- Computer literacy

- The ability to work as part of a team.

- The ability to build professional working relationships with internal/external stakeholders.

- Work safely in accordance with the company's current health and safety policy and procedures.

- A positive approach, with the determination to succeed

Desirable Skills, Knowledge and Competencies

- Previous experience of working in a similar environment

- FM Industry specific knowledge.

- Previous experience of Maximo

 

Additional Information

- Professional approach to representing a defence sector

- Ensuring materials are delivered within the appropriate timescales to successfully within project requirements

- Departmental administrative housekeeping.

- Organisation of day-to-day work to ensure that all key tasks are fulfilled

 

You will also be asked to undertake projects and any other duties, which reasonably fall within the scope of the position, and you will also need to demonstrate capacity to develop within the role and take responsibility for driving own professional development.

If you would like to apply for this role please send your CV or call Kieran on 01745 772218

Job Type Permanent Part Time
Location Fareham
Area
Sector Administration
Salary £20000-24999 per year
Start Date 1st February 2019
Advertiser remoteapi
Job Ref AdminSouth

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