Admin Assistant

Location United Kingdom
Salary: $0.0
Contact Name: Daniel Fitzpatrick

Contact Email: daniel@hvacrecruitment.com
Job ref: 13526
Published: about 1 month ago

A fantastic opportunity for an Administration Assistant to join one of the largest Facilities Management Companies in the UK.

Temp to Perm role

Monday to Friday 8:30am - 5:00pm

Starting Salary - £24,000 per annum

  • To support the management team regarding preventative planned maintenance and reactive works including Callouts and Quoted Works.
  • Responsible for planning and coordinating work schedules in support of our specialist and industrial teams.
  • Responsible for placing orders for services/materials/stores equipment/PPE in support of service teams.
  • Support service management to compile data and reports for internal or external meetings and other purposes as directed.
  • Provide marketing and business development support, liaising with current and prospective clients to generate leads and support business growth
  • Support the management team to ensure the business is fully compliant with industry standards, employment legislation, ISO standards, company policies and procedures across service teams.
  • Communicating with clients and sub-contractors on a daily basis
  • Responsible for accurately billing/invoicing across the service area
  • Responsible for operating a range of in-house and client IT systems
  • To be proficient in the operation of Microsoft Office
  • To support the development of financial reports
  • Responsible for on-boarding of new contractors through the company’ s IT systems.
  • Maintain training documentation for all service employees
  • Attend scheduled or ad-hoc meetings as directed by service management.
  • Support and promote the implementation of service or company initiatives
  • To communicate through the relevant platforms, all works schedules and updates.
  • Accept and process applicable time sheets and ensure staff wage data is presented in an accurate and timely manner to payroll services.
  • To support and encourage good working relationships and a good work environment
  • To comply with the Company accident reporting procedure and assist promptly and accurately in the completion of relevant documentation.
  • To complete training relevant to the role as determined and notified by service management

The above reflects the main elements associated with this role, it is not intended to be exclusive or exhaustive.

If you are interested in working for one of the best Facilities Management companies in the country which offers superb progression opportunities please apply attaching your CV or email daniel@hvacrecruitment.com for further information. You can also call me on 01745 775584.